Chair: Aimee Lloyd
Softball Forms Guide
Important PTSA Softball dates will be updated in late October 2019 or early November 2019. Softball is for girls in grades 3-6, with teams made up of grades 3/4/5 (and perhaps a 6th grade team league). Schools may field one or both teams. Forms for the 2020 are in-progress and will be ready in November.
Interested in starting a team?
Step 1) We recommend inquiring with your school community to gauge interest, find volunteer coaches and a chapter committee chair or representative to help facilitate the logistics of the program. Your school will need a coach and some parent helpers for the best experience.
Step 2) Share this program page with your local unit chair-person(s) and coaches to get them the necessary forms for registration. Create a custom registration form with your PTA name on it. See samples below.
Step 3) Consider the costs and what to charge the team members. We recommend charging about $50 per child to cover the costs of the program. Individual PTAs may decide to cover additional costs for equipment and supplies by requesting grants from your local PTA.
The fee you charge is required to cover the cost of a numbered t-shirt, insurance purchased through council, scholarships, softball supplies (could include field chalk, first aid kits, balls) and a small ceremony/party. We also encourage creating a certificate or a small token to recognize the girls upon the completion of the program. Each unit can determine their individual program details, but all PTA units must purchase insurance through Highline Council (estimated $125 per team) and all girls must have a numbered t-shirt. If you already have gear, you may not need to ask your PTA for grants or extra supply support this program and your fee may cover t-shirt, insurance and other supplies.
Step 4) Begin a registration process where you collect money and forms.
Step 5) Close registration once your team reaches a maximum of 20 girls and connect with council Softball Chair to let them know your PTA is ready to purchase insurance. You'll need to deliver a copy of your roster with names and player numbers to get insurance.
Step 6) After you connect with the Softball Chair to get approval, an invoice will be issued to your PTA for an insurance payment. Please remit payment to:
Highline Council PTSA,
PO Box 66539
Burien, WA 98166.
Your check must be a PTA check signed by two officers on your PTA and follow best practice per established WASPTA guidelines. The deadline for team registration will be March 9th, 2020.
Please share the below information with your entire board and ask your members for support, you will need; a chair, coaches, volunteers for score keeping, snacks, etc.
Softball Timetable for Spring 2020
Number of teams for the league will be due on February 17, 2020. It is also important that we receive your signed forms regarding HCPTSA agreement, concussion and sudden cardiac arrest - these are available on our website, see the links below. Only one agreement signed by chairs and coaches is required by Highline Council PTSA, but you are signing stating it has been shared with all participants. Please send this information to email@example.com and Aimee Lloyd, Council's softball chair will then contact the district to reserve fields. This message is appreciated as it will aide us in organizing the league and planning the game schedule. Please include contact information for your chair and coaches.
Insurance payment is due March 6, 2020. If you two teams, please send $250 to Highline Council PTSA.
Practices begin March 9, 2020 for 3rd/4th /5th grade teams, and will continue on Mondays and Wednesdays until April 15, 2020.
Rosters for all teams including student names and number (worn on shirt/jersey) are due by April 15, 2020.
Games will begin the week of April 20, 2019. Practices will be once a week and 3rd/4th/5th grade games will be on Wednesdays.
The season will end the week of May 20, 2020, with final games on May 20.
Celebration events to follow at your own scheduling.
Practices will begin the week of March 9, 2020. We are proposing 3rd-5th grade teams practice on Monday and Wednesday. If this is an issue for coaches and/or participants please contact Council as soon as possible to check on schedule changes.
Each team will need insurance, the fee this year is estimated to be $125 (but this may change!). This coverage includes Medical and Liability at a $250 deduction and meets our district's requirements for field use while protecting your organization from costs in case of injury. The fee includes the coverage premium and small administration charge. Your insurance payment will be due no later than March 6th, 2020. You will receive your policy documents by email as soon as payment has arrived. Please send your check to: Highline Council PTSA at PO BOX 66539 Burien, WA 98166
We're encouraging every team/PTA to consider adding scholarship money to their budgets and we suggest charging $40-$50 dollars to cover the increase in costs (insurance, shirts, equipment, etc.). Please do not hesitate to contact us with questions and concerns by email at firstname.lastname@example.org
***Please write 'PTA' on your softball forms to take credit for the program and tell your community who to pay when they go to write a check or bring cash. Brand all of your PTA programs to increase awareness of the good things you do and also to clearly identify any program that charges a fee.
Highline Council PTSA
PO Box 66539 Burien, WA 98166 | email@example.com | Facebook: highlinecouncilptsa
Copyright © 2018 Highline Council PTSA - All Rights Reserved.